Part-time Operations Coordinator

Location
Homeworking
Salary
DOE
Posted
08 Jun 2017
Closes
08 Jul 2017
Function
Administration
Contract Type
Permanent
Hours
Part Time

Operations Coordinator

Homeworking

To provide central administrative support to the HQ team in order to deliver a high quality, consistent service for the operational needs of the organisation, and to the organisation’s customers. 

The ideal candidate will have an ability to create and maintain an efficient system of operation to support the business needs. The candidate should be comfortable multitasking and working cross-functionally with different business units. The ideal candidate will have previous experience in related fields. This is a remote opportunity, candidates must be comfortable working from their own home office, and be based within the UK. 

Reports to: General Manager

Hours: 24 per week 

Responsibilities

  • Production of external newsletter – The Next Level – working with General Manager, to plan/edit content, source images, upload articles to site, produce full plan for proofing and HTML template setup
  • Production of internal newsletter – The Loop – copy sourcing, editing, infographics design, HTML template setup, distribution.
  • Website content – addition/editing/image sourcing (Wordpress – public facing site)
  • Website liaison – with web developer ref bug fixing, issues, future development (Umbraco – logged-in site/members area)
  • Upload videos to Youtube channel
  • Internal lists of Chairmen/PAs – maintenance and distribution
  • Stationery – sourcing, stock levels, provision of ordered items to Chairmen, liaison with artwork
  • Costs/expense recording – for marketing-related HQ costs and new Chairmen budgets
  • On-boarding of new Chairmen and their PAs – initial setup (including email address setup, welcome document setup and login setup, website training) Territories – maintenance of master map and postcode list
  • Document design and maintenance
  • Liaison with suppliers to HQ
  • Team meetings – EOS scorecard, rocks and Level10 agenda maintenance and distribution
  • Reports – management reports, monthly
  • General – enquiries, team support, Chair/PA assistance, event attendance

Qualifications/Attributes

  • Self Starter 
  • Autonomous 
  • Flexible & able to work flexibly 
  • Problem solver 
  • Organised 
  • Attention to detail 
  • Team player 
  • Great communicator 
  • Resilient 
  • Ability to work to limited time and financial budgets 
  • 3+ years of experience in a similar role
  • Proficiency with Microsoft Office
  • Strong ability to multitask 
  • Wordpress proficient 
  • Previous experience using a CMS system (ideally Umbraco)

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