Public Programme Coordinator

22000.00 GBP Annual + pro rata
09 Jul 2017
18 Jul 2017
Contract Type
Part Time

Job Title: Public Programme Co-ordinator

Salary: GBP22,000 pro rata (2 days per week)

Reports to: AA Head of Lectures

Department: Public Programme

The AA is made up of countless projects, personalities and audiences. The AA is unique in that we are more than just a school but a worldwide association, made up of members and visitors with an unrivalled public programme of lectures, exhibitions, publications and special events, all of which set the backdrop for full-time foundation, undergraduate- and graduate-level study at our campuses in London and Dorset. In addition, each year short courses and global schools in the AA Visiting School bring together students and teachers in more than 50 locations across five continents. Whether at Bedford Square or abroad the AA's teachers and staff provide students with expertise, encouragement and support across all levels of education. Given the fact that 85 per cent of our students (and a similar percentage of tutors) come to London from abroad every autumn, we really are a school unlike any other.

Role Overview:

The AA Public Programme is the largest collection of lectures, exhibitions, publications, open workshops, symposia, gallery talks, building visits, and performances dedicated to contemporary architecture culture. Our programme of events brings together thousands of members, visitors, critics and provocateurs to discuss new forms of architectural ideas, discourse and practice, not just in Bedford Square but in multiple locations across the globe.

The role of the Public Programme Co-ordinator is to provide administrative support and work closely with the Public Programme Curator to realise the range of activities in the AA's Public Programme of events (lectures, symposia, exhibitions, book launches) delivered over three terms, with a few events during the summer.

Main Duties and Responsibilities:

  • Manage the timetable for the termly Public Programme as an accessible document of invitations issued and events confirmed.
  • Liaise with all guests to provide practical assistance for their visit to the AA (flight/travel reimbursement, hotel bookings, honoraria and expenses payments)
  • Arrange post-event dinners/ drinks, arrange for pre-payment on the Public Programme card, send details to the host in advance of the lecture, and keep a record of who attended the dinner.
  • Manage the budget as an accessible document of money spent on honorariums, travel, catering and hotels.
  • Manage the AA's Room Booking system for all Public Programme events
  • Liaise with key departments on specific requirements (reception, catering, AV, facilities, security etc.) for each event. Weekly updates via email and termly Key department updates.
  • Assist the Public Programme Curator with ticketing of lectures, managing reserved seats, and promoting lectures across the AA's social media networks.

Person Specification:
Knowledge, Skills and Experience

  • An organised and capable individual with strong people skills.
  • A strong interest and enthusiasm for events and programming
  • Experience and efficiency in managing complex calendars, scheduling travel and booking accommodation.
  • An interest or some knowledge of architecture culture
  • Previous experience of working in education or for a cultural institution would be advantageous.

How to Apply:

Please apply by email by the closing date of Friday 21 st July 2017 via the button below stating the job title in the subject heading.

Please include in your application:

  • Full CV
  • Covering letter/email highlighting why you feel you are the right person for the role
  • Current salary
  • Notice period
  • Contact details for two referees (who will not be contacted without your prior permission)

Invitations to first interview will be issued by email after the closing date. Please note only successful candidates will be contacted.

Thank you for your interest in the AA and this role.

The Architectural Association School of Architecture aims to create conditions that ensure staff and students are treated solely on the basis of their merits, abilities and potential, regardless of their gender, race, religious/political beliefs, ethnic or national origin, disability, family background, age, sexual orientation, or other irrelevant distinction.