Estates Administrator

23000.00 GBP Annual + depending on qualifications, skills and experience.
07 Jul 2017
04 Aug 2017
Contract Type
Full Time


  • Routine office duties to support the team including greeting expected visitors, checking staff's availability to meet unexpected visitors, dealing with telephone and other messages, faxing, e-mailing, copying, scanning, filing and processing correspondence and day-to-day paperwork
  • Provide a diary management and meeting organisation function for the Estates Director
  • Administrative duties relating to the planned and cyclical maintenance programmes for Highgate's buildings. To include contract documentation under supervision, making appointments for routine inspections, arranging and assisting with access to all buildings
  • Taking verbal and written directions from the team confirming or acknowledging directions and reporting progress on fulfilling these directions
  • Typing reports and researching information as requested
  • Producing and distributing full sets of minutes of departmental meetings and other contractor or consultant meetings as required. Actioning any admin items raised in the minutes
  • Copying and dispatching contract documentation, ensuring that these are sent out promptly, checking receipt by contractors, and checking tenders returned on time
  • Day-to-day recording of Health & Safety information, monitoring the completion of Health & Safety repairs and ensuring other regulatory documents are kept current
  • Assisting with the implementation of a 'Permit to Work' system for external contractors and visitors while on school and residential premises including periods when carrying out site tours. To include the management of access and escorting where necessary
  • Managing the annual leave tracker for Estates Team office staff and notifying the Estates Director of any obvious and impending clashes where insufficient office cover may occur
  • Carrying out any other duties as may reasonably be requested to support the team