Facilities Administrator (Part-time, 25 hours per week)

Recruiter
Location
Chessington, London (Greater)
Salary
Up to £20,000 per annum + benefits
Posted
18 Jul 2017
Closes
18 Aug 2017
Function
Administration
Contract Type
Permanent
Hours
Flexible

Part-time Facilities Administrator

Flexible working

The Facilities Administrator will support the Chessington Team with administration and be responsible for all incoming/outgoing deliveries. The Facilities Administrator will be the point of contact for any external facilities related contractors and for arranging ordering, delivery and payment of office supplies for Chessington.  

Main responsibilities and tasks:

  • The point of contact in Chessington for arranging outgoing deliveries for samples and receiving incoming deliveries
  • First point of contact for arranging help for visitors. Arranging food and transport.
  • Phoenix system administration
  • Opening and distributing daily post.
  • Liaising with the Stoke office in relation to maintenance/facilities building related issues and requirements.
  • Point of contact for external visitors to include IT contractors, Landlord, inspections.
  • Responsible for ordering office stationery ensuring that that office supplies do not run out, eg toiletries & stationery
  • Weekly testing of the fire alarm
  • Arranging payment and delivery of milk and tea/coffee supplies to the Chessington office.
  • Be the point of contact for authorising invoices relating to any stationery and food orders for Chessington.
  • When required contact trades to fix issues. e.g electricians, window cleaner, cleaner, etc Liaise with external IT provider for any IT related issues in Chessington  to ensure the office is up to date and in full working order.
  • Work with Quality Assurance to supply test certificates & information.
  • Manage frame sample library for Chessington office. Ad hoc administration support to the Design Team.

 

Required attributes:

  • Ability to work independently towards project goals and timelines
  • Excellent communication skills
  • Highly organised
  • Flexible Uses own initiative Identifies improvements to working practices and identifies better ways of working

Benefits:

  • Private Healthcare cover
  • Healthcare Cash Plan Life Assurance cover (3 x salary)
  • Long Term Disability Insurance cover (Deferred period 26 weeks)
  • Business Travel Insurance
  • Pension
  • 23 days holiday per annum (Pro-rata for part-time)
  • Annual Season Travel ticket loan
  • Ride to Work Bike Scheme
  • Childcare Voucher Scheme
  •  

This is a part-time role for 25 hours per week. The post holder would be required to work for 5 hours each day  Monday to Friday but we will be flexible on start and finish times.