PA to Retail Director for global barnd in Oxford!

Recruiter
Elite Associates
Location
Oxford
Salary
50000.00 - 59999.00 GBP Annual
Posted
24 Jul 2017
Closes
14 Aug 2017
Function
Administration
Contract Type
Permanent
Hours
Full Time
KEY RESPONSIBILITIES:

1. Schedule Management:

*Managing the flow of meeting invitations, prioritising, dealing with frequent changes
*Extensive management of the diary (via Outlook) including scheduling all meetings, engagements, conference calls, travel, board meetings, conferences
*Having awareness of working across time zones (Europe, China)
*Developing an understanding of who is who in the business and which meetings take precedence over others/which are more urgent
*Issuing meeting invitations on behalf of colleagues.
*Co-ordinate with other Assistants to find a mutually convenient time.
*Booking meeting rooms, organising refreshments as required.
*Checking key meetings coming up to ensure they have maximum attendance, reschedule if necessary

2. Travel:

*Planning travel ahead to ensure cost efficiency and to maximise the benefit by planning additional meetings during the trip
*Manage all travel arrangements and logistics, including booking flights, hotels, local transfers, restaurants and hotels in conjunction with the in-house Travel Facilitators and local Office Managers in the Villages.
*Ensuring every relevant detail is in the required schedule
*Approving or questioning travel request forms as submitted by the Travel Desk

3. Emails and General

*Submitting monthly credit card expenses
*Submitting monthly time sheets
*Manage large volume of incoming and outgoing emails (desktop and Blackberry). Filter and mark for information or needs response as appropriate.
*Filing emails on a regular basis
*Take telephone messages and respond to queries promptly, texting and notifying when required.
*Take dictation over the phone and draft communications/correspondence including emails, letters etc
*Liaise with all departments and Villages across Europe as and when required.