Our client who is charity based near Cambridge is looking for a self-motivated and organised Area Coordinator on a FTC to provide a comprehensive administrative, secretarial and office management support service to the Regional Operations Manager, service locations and other members of the area. As the Area Coordinator, you will play a vital part for our client by establishing and maintaining effective communication with all service locations within the area and between the area, regional and national offices. You will be responsible for the day-to-day area office management and the set up and maintenance of effective systems for management information.
Duties and key responsibilities:
- Administrative and Secretarial Support: To set up and service meetings, distributing papers and taking and circulating minutes. To produce handout material and certificates for training events as required. To undertake diary management and travel and accommodation arrangements for the area manager and other members of the team. To maintain all key regional documentation and records. To produce and distribute letters, reports and other documentation. Deal with telephone and written enquiries and information requests. To copy and disseminate information within the area as required. To administer expense claims, petty cash, use of the credit card, issue cheques, record income and deal with the issuing and payment of invoices
- Office Management: To ensure the area office premises comply with all health and safety and other regulatory requirements. To deal with incoming and outgoing mail. To maintain all office equipment and ensure adequate supplies of stationery and other supplies. To lead on liaison with the landlord and ensure all necessary cleaning and maintenance contracts are set up and maintained. To manage the area resources including publications and videos and ensuring they are accessible and up to date.
The successful applicant should have excellent communication, organisational and interpersonal skills combined with first class IT skills, and good understanding of MS Office. Experience of note taking and documenting meetings is essential as well as outstanding organisational skills and experience of co-ordinating meetings, conferences and events.
Salary GBP21,740 per annum (actual)
Fixed term contract. Monday to Friday 9am to 5pm, free parking
Maintaining training records and organising training courses for all staff across the area is around 50% of the role, the rest being PA duties etc.