Facilities Manager - Hopwood Hall College

Hopwood Hall College
39166.00 GBP Annual
04 Aug 2017
16 Aug 2017
Contract Type
Full Time


The role of the Facilities Manager is to provide an optimum working and learning environment for employees and learners. Critical to this role is quality control and delivering against end-user requirements; this will require a rolling estate improvement strategy (based on the planned maintenance programme).

The post holder will be responsible for all aspects of Facilities Management (FM) including the line management of a small support team. Effective operational management skills are essential to this post. Given the demise of national capital funding, the College has developed a revised accommodation strategy to address back-log maintenance and reduce the amount of GIA in category C. Key to this investment is meeting end user requirements, to enable the effective delivery of core services, with buildings that are efficient and well utilised.

Management responsibilities include: HR management, managing operations, budget control, business planning, management of contractors, procurement, health and safety and the development of management systems and procedures.

As the FM lead for the organisation your technical and specialist responsibilities will include: management of BMS systems, Health & Safety, maintaining statutory compliance, procurement of suppliers/services, cleaning, security, effective management of subcontractors, waste management, managing the cyclical, planned and reactive maintenance programmes, embedding sustainable practices. This is a hands-on role that requires a pragmatic approach to estate management and minimising business interruption.

The department holds a proud track record of 100% business continuity over the past 3 years; as a result the College has not lost a single teaching day to adverse weather, overrun capital projects, union strikes, asbestos removal programmes, intense summer works programmes and in-year improvement programme. The FM will be expected to champion business continuity in conjunction with the Head of Facilities & Risk Management.


  1. Undertake a tactical and operational role in managing the College's facilities in conjunction with key service staff achieving the high standards of presentation and condition.
  2. Lead on the planning, scheduling, costing, tendering and project management of estate improvement projects, including repair and maintenance programmes.
  3. Develop and maintain a highly effective facilities service with robust operational procedures and systems.
  4. Develop and implement sustainable practices, to reduce the environmental impacts of the organisation, including optimising the energy efficiency of the estate to reduce costs and comply with legislative requirements (CRC).
  5. Maintain accurate records, registers and databases in accordance with legislation and good FM practice.
  6. Procurement of goods and services in compliance with financial procedures and best practice to achieve value for money.
  7. Effective management of subcontractors/suppliers through the development of robust service level agreements and performance measures, to secure value of money, quality and good customer satisfaction.
  8. Develop and implement effective communication mechanisms across the department and College. Develop effective feedback loops with end-users to monitor service quality and address areas of poor service delivery.
  9. Provide regular qualitative and quantitative management reports on service performance and key work programmes.
  10. On a regular and continuous basis, exercise administrative judgement and assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
  11. Responsible for the efficient and effective use of all department resources and assets.
  12. Support and develop the capacity and capability of service staff, to achieve service objectives and develop a multi-skilled team.
  13. Undertake regular 1-2-1 performance reviews and annual appraisals with team members to achieve individual and service objectives.
  14. Lead regular team meetings and maintain a well-informed team, promoting single team principals.
  15. Undertake regular on and off-the-job training to maintain a skill and knowledge base appropriate to the level of the post and industry developments.
  16. Responsible for managing and monitoring the financial performance of the Service and keeping senior management informed through regular reporting.
  17. Develop a department and estate improvement plan in conjunction with the team in consultation with end-users.
  18. Develop and maintain systems for business continuity and risk management.
  19. All activities and aspects of the Service must comply with statutory health & safety legislation and the Colleges health and safety policy e.g. lone working policy, risk assessment policy etc. In addition, maintain and develop operational practices and processes that comply with relevant Approved Codes of Practice.
  20. Develop robust systems for the effective management of health and safety of subcontractors including compliance with safeguarding, and maintain compliance with ACoPs and legislation e.g. implementing permit to work system, mandatory risk assessments and method statements prior to work commencing on site.
  21. Responsible for the health, safety & welfare of all team members under your supervision and control whilst on and off site. Prohibit any activities/omissions of your team members and subcontractors that are likely to breach statutory health & safety legislation and place employees, learners, visitors and members of the general public at risk.
  22. Undertake and keep records of risk assessments prior to any activities being implemented on site and follow the risk assessment procedure of the organisation.
  23. Report incidents, accidents and near misses in accordance with the organisational policies.
  24. Ensure continuous development and improvement of professional knowledge.
  25. To undertake such other duties and responsibilities of an equivalent nature as may be determined from time to time by your line manager (or nominated representative).
  26. To build, develop and effectively manage the team using the college's performance management system to ensure high performance and business efficiency

All staff are responsible for:

Children & Vulnerable Adults: safeguarding and promoting the welfare of children and vulnerable adults

Equipment & Materials: the furniture, equipment and consumable goods used in relation to their work

Health / Safety / Welfare: the health and safety and welfare of all employees, students and visitors under their control in accordance with Hopwood Hall College's safety policy statements

Equal Opportunities: performing their duties in accordance with Hopwood Hall College's Single Equality Scheme

Revisions and updates This role description will be reviewed and amended on an on-going basis in line with organisational requirements dependant on the needs of the service. Person Profile

"The College supports the Skills for Life agenda and recognises the importance of all adults having functional literacy and numeracy whatever their role. All staff are therefore given the support to gain a level 2 qualification in literacy and / or numeracy if they do not already have one and all teaching staff are expected to promote the basic skills of their learners within their subjects."


Essential Criteria

  • HNC/Degree or recognised professional qualification in Facilities Management.
  • Member of a relevant professional body e.g. Facilities Management Association or British Institute of Facilities Management

How Identified: Application

Desirable Criteria

  • •HNC/Degree in related discipline e.g. Building Services or Construction
  • •Diploma in Management Studies or equivalent e.g. Prince II Project Management accreditation.

How Identified: Qualification


Essential Criteria

  • Proven experience of facilities management.
  • Extensive H&S management exp and awareness of current legislation.
  • Excellent project management skills.
  • Exp of managing substantial budgets.
  • Experience of HR development and management.
  • Exp of developing sustainable practices.

How Identified: Application and Interview

Desirable Criteria

  • NEBOSH, ISOH or Construction Skills Site Managers Training Scheme.

How Identified: Application and Interview.

Specialist Knowledge

Essential Criteria

  • Excellent IT skills, information management and reporting skills.

How Identified: Application and Interview

Desirable Criteria

  • Exp of CAD and developing accurate floor plates
  • Exp of project management software

How Identified: Application and Interview

IT Skills

Essential Criteria

  • Intermediate use of Microsoft Office and willing to undertake training necessary for the role.

How Identified: Application and Interview