Payroll Manager

40000.00 - 50000.00 GBP Annual + GBP40000 - GBP50000/annum Plus Excellent Benefits
30 Aug 2017
27 Sep 2017
Contract Type
Full Time
Job Overview: -
As Payroll Manager you will be responsible for managing the end to end payroll process. You will be responsible for delegating and managing a team of administrators through a variety of tasks to ensure efficient and effective payroll service to all employees across the business. The individual in this role will be a commercially minded, strategic Payroll professional who is committed to ensuring that the Payroll function is delivered accurately and on time, in a professional and well respected manner.

Roles & Responsibilities: -
The roles and responsibilities for Payroll Manager will be varied and will include, but not be limited to:
1. Overall management of all company payroll processing.
2. Final and overall reviewer and approver for payroll gross to net reports, payments and reconciliations.
3. Provide various control reports and ad hoc reporting as required.
4. Attend regular senior management meetings, and provide monthly board reports on payroll activities.
5. Effectively lead and manage the payroll team to ensure the supervision of training and development, including objective setting, review, inductions, probationary reviews and appraisals.
6. Deal with complex inquiries, and be a point of escalation for team members in query resolution.
7. Ensuring the payroll team are fully competent in their tasks and providing training as required.
8. Responsible for setting payroll service level agreements and objectives.
9. Development of the HR / Payroll processes within the group, and strategic development of the HR / Payroll functions.
10. Working with the Finance Director on producing costing reports and costing analysis each pay period, assisting with data analysis as required.
11. Working with the Finance Accountant to ensure the correct nominal coding is present within the payroll system, to ensure accurate costing interface each payroll period.
12. Working with the HR Business Partners on TUPE transfers in and out of the business, to ensure a timely process is managed, and employees are paid accurately and on time.
13. Manage and produce the Annual End of Year Pension returns for the Local Government Pension Schemes, and final salary pension scheme. Including the management of administration of pension form completion for members, i.e. change of hours, leaver forms, provisional retirement form completions, etc.
14. Manage the auto enrolment process to pensions each pay period.
15. Authorise 3rd party payment reconciliations and payment requests.
16. Manage the RTI process for receipt of P6, P9, Student Loan information from HMRC in a timely manner.
17. Manage the monthly and annual RTI submissions to HMRC, including FPS, EPS, and reconciliation of the Statutory Payments each pay period.
18. Manage the P11D process for Group, including data updates, P46CAR, P11D production and P11Db production, using KPMG P11D system.
19. Management and escalation of all payroll system technical issues, development and update requirements, including User Acceptance Testing on payroll software upgrades, and development of existing processes, raising and monitoring new issues with the Software provider, through to timely resolution stage.
20. Manage all Payroll software development and change implementation as required by the business, including specification of change requirements, identifying and documenting issues and proposing solutions.
21. Manage and guide the payroll team during User Acceptance Testing, to test system functionality due to payroll software upgrades.
22. Co-manage any salary increase process with HR and eCentral teams, to ensure payroll system is correctly updated.
23. Promote a positive and pro-active culture within the team, and encourage and promote process improvements.
24. Establish and maintain effective relationships with clients and colleagues to aid delivery of the service. Key stakeholders include CST Director, Board Directors, employees, Account Directors / Managers, HR, Site Managers / administrators, Finance, IT, and external audit.
25. To maintain customer service standards by responding to all enquiries within defined SLAs, remaining courteous and professional at all times.
26. Lead with HR / Payroll related projects as required.
27. Ensure all procedures and processes comply with employment policies, data protection, statutory payroll legislation, diversity issues and best practice, and ensure payroll team also comply.
28. Support any internal audit and external agencies requirements (e.g. HRMC and Internal/Client Audit).
29. Ensure that all company communications are cascaded to team members in a timely manner as and when required.
30. Attend departmental meetings as required.
31. Embrace a collaborative learning culture with your team and the wider business.
32. Assist senior management as requested.

Qualifications & Experience
Essential: -
• Previous Payroll Manager experience (minimum five years).
• CIPP Diploma in Payroll Management.
• Technical knowledge of all statutory payroll legislation - including calculation of PAYE, NI, SSP, SMP, SPP, Auto enrolment to pensions, RTI requirements.
• Computer literate in Microsoft Office applications, Advanced Excel, Word and PowerPoint being of particular importance.

Desirable: -
• Previous experience of working for a business with multiple sites and knowledge TUPE.
• Previous system experience using Miraclepay and SelectHR.
• Irish payroll processing and understanding of Irish payroll legislation (desirable but not essential).

Company Overview:-
Apleona HSG is a nationwide provider of Integrated solutions. With a client base that extends across 250 UK operational sites, we employ over 2,200 talented people in the UK and Ireland to deliver services that work for our clients.
We provide all non-core building services from cleaning, catering and front of house services through to building maintenance, engineering, 24/7 Helpdesk and 24/7 Security Control Centre across a variety of service sectors It doesn't stop there: our extended depth of services includes project management for office relocations, redesigning work space, energy consumption reductions and lifecycle management.
We train our people the Apleona way to be the best in the industry so they maintain a consistent and value added approach in their delivery, keeping us at the forefront of facilities management expertise. We enhance our solution through technology enabled systems and processes, which provide detailed management information and reports on our clients operating sites