Executive Assistant to the Bishop at Lambeth
Salary: GBP29359 - GBP31900 Annually
Post Reference : cofe/TP/51/60
Contract Type: Permanent
Closing Date: 18 September, 2017
Post Category: Administrative
Business Unit: Archbishop of Canterbury
Location: Lambeth Palace, London, SE1 7JU, United Kingdom
This post gives an excellent opportunity to work in a small, friendly, busy office, in unusual and pleasant surroundings. The staff members at Lambeth Palace work as a small and close-knit team and support each other at busy periods with flexibility and good humour.
The Executive Assistant will give administrative support to the Bishop at Lambeth, who is also Bishop to the Forces and Bishop for the Falkland Islands. The primary role of the Bishop at Lambeth is to support the Archbishop of Canterbury's ministry with the Bishops and the National Church Institutions, in General Synod and with the Archbishops' Council; and to advise the Archbishop on ecumenical matters, drawing on existing resources in the NCIs.
- Managing and prioritising communications with the Bishop, whether by phone, e-mail, letter or in person, enabling him to achieve his objectives while ensuring timely responses.
- Dealing with the Bishop's correspondence, including drafting replies to letters and emails (or delegating where appropriate to the Personal Assistant to the Bishop at Lambeth), and where appropriate replying on the Bishop's behalf.
- Managing the Bishop's diary, including booking rooms and hospitality where appropriate, and making travel arrangements.
- Organising and drafting briefs for meetings and for the Archbishop's official engagements for which the Bishop at Lambeth has responsibility.
- Researching issues and projects in relation to the work of the Bishop.
- Building relationships with the offices of the Bishop's key contacts.
- Receiving and greeting visitors.
- Working with the Personal Assistant to ensure the effective records management of the Bishop's work.
- Dealing with enquiries and, within agreed limits, progressing the Bishop's work in his absence.
- Organising any functions initiated by the Bishop.
- Being aware of the Bishop's objectives and views, and communicating these to external and internal parties.
THE IDEAL CANDIDATE
- Experience of MS Word, Outlook, Excel and the internet, as well as a networked computer system.
- Excellent word processing skills from manuscript and audio-tape.
- Minimum and accurate typing speed of 50 wpm.
- Sense of responsibility that the work issued is of a consistently high standard with fast response times.
- Discreet and diplomatic.
- Good judgement in understanding and dealing with urgent and complex matters across a wide range of issues.
- Ability to communicate clearly, both orally and in writing.
- Ability to draft and prepare correspondence, briefs and other material, as required.
- Well organised and methodical, with the ability to cope with conflicting priorities.
- A self-starter, able to use initiative and good judgement.
- Ability to work calmly under pressure.
- Able to adapt plans quickly in response to change.
- Ability to work as a member of a team.
- Proven ability in managing diaries, correspondence and papers for a senior manager.
- Experience of dealing with a wide range of people in the course of work, including at senior level.
- An interest in the work of the Archbishop's ministry and the Church of England generally.
- Education to at least 'A' level standard or equivalent.
- Negotiation skills.
- Awareness of and interest in national and international politics and societal issues.
Based at historic Lambeth Palace and with daily contact with the Bishop at Lambeth, the Archbishop of Canterbury's senior leadership team and key external and internal stakeholders, this is an excellent opportunity to join the Archbishop of Canterbury's staff.
Providing Executive Assistant support to the Bishop at Lambeth, your busy and varied day will include:
- Managing and prioritising communications with the Bishop
- Organising and drafting correspondence
- Diary and travel management
- Greeting visitors and relationship building
- Document management
- Managing the Personal Assistant to the Bishop at Lambeth
With a track record of organising your own workload to deliver priorities and deadlines, you will be skilled in the use of MS office, with fast and accurate typing skills. By solving problems confidently and developing excellent working relationships, you will make a positive and flexible contribution to the team, remaining calm and inspiring confidence in colleagues at all levels. With strong communication skills including a good telephone manner, a clear writing style and the ability to handle confidential material with complete discretion, you will demonstrate attention to detail, even when multi-tasking.
Interviews are expected to be held on the 29th September 2017.
Who we are and our values
We in the National Church Institutions support the mission and ministries of the Church locally and throughout England. We work together in our teams, with those who serve in Parishes, Dioceses, Schools and other ministries and with our partners at a national and international level.
We have developed our NCI 'people' values which are below, and we work with these regardless of whether we are of Christian faith, another faith or no faith;
Excellence: we take pride in doing a good job
Respect: we treat everyone with dignity
Integrity: we are trustworthy
Our training, policies, procedures and practices are all intended to support behaviours in line with our values and we expect all staff to uphold these.
We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents.
We aim to create a workforce that:
values difference in others and respects the dignity and worth of each individual
reflects the diversity of the nation that the Church of England exists to serve
fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.