Payroll Supervisor

30000.00 - 30000.00 GBP Annual + GBP30000/annum
14 Sep 2017
01 Oct 2017
Contract Type
Full Time
Main duties and responsibilities:
1. Deliver completed monthly payroll submission for final review and approval in line with agreed timelines, providing processing support as necessary and allocating workloads as appropriate
2. Support the Payroll Manager with review of pay processing work carried out by administrator colleagues and provide training to colleagues as required
3. Ensure compliance with all HMRC regulations in monthly processing
4. Identify any areas of non-compliance with FCC pay related policies, escalating any recurring significant issues as required
5. In the absence of the Payroll Manager, transmit the RTI, FPS & EPS to HMRC
6. Run monthly BACS report and other MI month end reports
7. Format and reconcile pension reports, run compliance checks through Aviva AME system and transmit monthly payments reports to Aviva
8. Supervise payment of all monthly payroll deductions to third parties, eg attachment of earnings, with appropriate backing documentation
9. Ensure any monthly over/underpayments are processed and communicated promptly to colleagues
10. Collate and report payroll processing KPI's on a monthly basis
11. Reconcile employee benefit deductions (eg childcare vouchers, car parking) from third party source documentation back to payroll software. Approve invoice payments and notify third parties of amendments/errors as appropriate
12. Maintain system of payroll records and spreadsheets; proactively suggesting improvements to current systems and processes of recording and balancing
13. Ensure all relevant pension communications are sent to colleagues s in line with auto-enrolment legislation via email-merge
14. Complete paperwork on behalf of colleagues where requested for Jury Service, Mortgage applications, Job Centre Plus etc
15. Set out a systematic timetable for periodic data cleansing exercises between payroll and HR systems, making better use of existing reporting capability
16. Liaise with wider finance team colleagues in any required accounting reconciliation of payroll related control account balances
17. Ensure sufficient information is retained and collated to deliver the annual PAYE Settlement Agreement and P11D submissions.
18. Remain up-to-date with legislative changes, attending webinars/training courses/technical updates and providing impact analysis as required
19. Take responsibility for monthly reviews and annual appraisals of direct reports, identifying developmental objectives and providing coaching support as necessary
20. Any other duties commensurate with the role.

Person Specification

Educational /Training
An accredited certificate obtained in payroll, business administration or finance from a credible higher institution with practical understanding of payroll practices and procedures.

Knowledge required
Up to date knowledge of HMRC regulations, rates and allowances.
RTI, Auto-enrolment, Gender Pay Gap Reporting and Apprenticeship Levy.
Manual gross to net calculation.
Basic accounting and bookkeeping principles.
Experience required
Demonstrable experience of working within a Payroll Department of equivalent size and complexity.
3 years'+ of responsibility supervising and training colleagues and delivering an end-to-end payroll process Involvement in a Payroll and HR system integration project.
Skills and aptitudes required
Highly numerate and capable of meeting strict deadlines.
Computer literate i.e. Excel (including v-lookup, sumif, countif), Word, Microsoft Outlook.

Ability to work with manual processes and demonstrable track record of previous process improvements.
Personal qualities Excellent verbal and written communication skills.
Self-motivated, driven and proactive.
Capability to multi-task and prioritise workloads with excellent time management skills.
Willing and able to work flexibly when required.
A positive role model and team player.

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