Assistant Secretary (B2) Civil Aviation and Tourism Services Sections
Assistant Secretary (B2) Civil Aviation and Tourism Services Sections
The International Transport Workers' Federation (ITF) is a London-based international federation of around 700 transport trade unions in 150 countries representing over 4.5 million transport workers is looking for an Assistant Secretary to be based in London and to start as soon as possible.
Duties and responsibilities
Candidates should bear in mind that this is a senior position which under the direction of the Secretary of Civil Aviation and Tourism Services will develop, coordinate, implement and monitor general ITF policies, Sections goals and targets to ensure that the Sections achieve the objectives that have been agreed.
The successful candidate will work with internal and external stakeholders to resolve project-related issues; secure the active interests of ITF's aims and objectives and provide narrative and financial reports for relevant decision-making bodies including constitutional and non-constitutional entities within ITF structures.
Proven significant management experience; knowledge of the civil aviation and tourism services is essential and knowledge on related trade union structures would be beneficial.
High level communication skills, both verbally and in writing are essential plus a proven ability in developing positive relationships with organisations and individuals across diverse cultures. Due to the nature of the organisation and the role, knowledge of a second language would be an advantage.
The post is graded B2 which covers steps 22 to 27 on the ITF salary scale, with a salary range of GBP49,068.00 per annum plus an annual bonus of GBP4,089.00,rising to GBP58,221.00 per annum plus an annual bonus of GBP4,851.75. Other benefits and allowances may be payable depending on circumstances and experience.
It is anticipated that interviews for this position will take place in London in November 2017.
Candidates should apply with a letter of application detailing their interest in the position and how it is felt their existing competencies meet those in the person specification of the job description together with their curriculum vitae, to: Abi Adebesin, HR Administrator via the button below.
A job description is attached.
Closing date: 18 October 2017 at midnight.
The ITF is an equal opportunities employer and all applications will be considered on merit alone.
ITF JOB DESCRIPTION
JOB TITLE: Assistant Secretary (B2)
SECTION: Civil Aviation and Tourism Services Sections
REPORTING TO: Secretary, Civil Aviation and Tourism Services
Main purpose of role:
Under the direction of the Civil Aviation and Tourism Services Secretary lead, develop, coordinate, implement and monitor general ITF policies, Sections goals and targets to ensure that the Sections achieve the objectives that have been agreed.
On identified and agreed activities that require joint cooperation, provide the relevant Sections, Departments, Regions and the Civil Aviation and Tourism Secretary with up to date and accurate information relating to each activity as required.
Specific duties and responsibilities:
- Lead on the planning and development of strategic campaigns, including their global, regional, sub-regional and national strategies.
- Lead and undertake research to support activities such as campaigns and projects which are identified as Section priorities.
- Develop and maintain databases and other tools for internal and external use, promoting them and developing training programmes for affiliates on these tools to facilitate the effective overall management of activities such as campaigns and organising projects.
- Lead, develop and deliver education programmes to affiliates to support the overall section activities, including industrial campaigns and organising activities.
- Develop and implement internal and external communications and media strategies to support the overall section activities, including industrial campaigns and organising activities.
- Lead, develop and implement evaluation processes for Section activities to measure and ensure objectives were achieved or to understand the reasons why they were not.
- Plans and writes documents and articles regularly for meetings and ITF publications.
- Deputise for the Civil Aviation and Tourism Services Sections Secretary as required including in meetings, forums or conferences or represents the Sections and ITF in any conferences or with any external organisations.
- Responsible for ensuring the Civil Aviation and Tourism Services Sections Secretary is advised of information, developments and political issues that may arise that have implications for the operations of the Sections and ITF in general.
- Responsible when managing a project/activity for reporting to the project leader as required on all matters relating to the project/activity.
- Assist in the preparation of an annual Sections work plan ensuring progress is monitored against the plan and that the Section attains its objectives as efficiently as possible.
- Assist in the preparation of the annual budget for the Sections in conjunction with the Civil Aviation and Tourism Services Sections Secretary and is responsible in specific areas to ensure agreed budget figures are not exceeded, expenditure is in line with plan, and that fixed and variable costs are closely monitored and in line with plan. The Civil Aviation and Tourism Services Sections Secretary has overall and final responsibility for the budget.
- Assist to develop, implement and maintain quality management systems in the Sections, organising and supporting staff in project planning, the provision of information, advice and resources as required. Ensure there are reports on the progress of all work, tasks, projects and external meetings and up to date and accurate information is available to management for decision making purposes and reporting.
- Assist in the development, implementation and maintenance a robust communication and education process in the Sections thereby ensuring that the team is aware fully of the aims and objectives of the Section and the ITF as a whole and that the team receives continuing educational development.
- A firm commitment to progress the causes of trade unionism.
- Graduate calibre with relevant trade union experience.
- A good knowledge of the relevant industries and related trade union structures worldwide.
- An understanding of financial management and wider management principles and techniques.
- Political and presentation skills with an appreciation of the demands of conflicting interests.
- Sound leadership skills with the ability to obtain buy-in.
- Good communication skills both written and oral in English. Knowledge of another language would be an advantage.
- IT competency at minimum Level 2 (intermediate) standard in Word, Excel, PowerPoint.
- Sound strategic planning, analytical and problem solving skills.
- Strong negotiation skills.
- Sound organisational skills and the ability to work under pressure.
- Readiness to acquire new skills, knowledge and experiences in a multi-cultural working environment.
- The ability at all times to exercise discretion, diplomacy, judgement and initiative.
- Good knowledge of the structure and functioning of Civil Aviation and Tourism Services Sections.