Payroll & HR Administrator (Part-Time)

Payroll Elite
United Kingdom
£25,000 - £29,999
03 Feb 2018
19 Feb 2018
Contract Type
Part Time
Our client based in the Healthcare sector, is looking to recruit a Part-Time Payroll & HR Administrator to work 20-25 hours per week.

Main Purpose:
To ensure all employees receive their contractual salary package and provide HR administration support to employees.

Specific Duties and Responsibilities:
Process payroll accurately and on time on a monthly basis
Check payroll reports and approve for payment
Ensure ePayslips are upload on or before payday
Ensure pension payments are submitted in line with Auto Enrolment
Ensure Finance are advised of payments due to HMRC in regard to PAYE and Apprenticeship Levy
Issue work instructions and login details for ePayslips
Complete year end returns for submission to HMRC
Produce P60s at the end of the tax year for employees
Provide the National Statistics Office with requested data

Employment legislation:
Policies and Procedures
Knowledge and application of HR policies and procedures

Employee Resources:
Assist with the preparation of and attend
Assessment Days
Organisation Chart
Ensure Organisation Chart is updated with any
New Starters
Undertake the HR new starter process
Obtain reference
DBS check
Pre-employment health check
HR databases
Benefit schemes
ANO as required
Support the leaver process from acceptance of resignation
HR databases
Demo equipment allocation reports
Training, relocation or bonus clauses
Benefit Schemes
Provision of reference
ANO as required
Work Experience
Assist with work schedules for interns and work experience students
Action reference requests for ex-employees, mortgage and rental agreements

Compensation and Benefits:
Maintain a central record of compensation and benefit packages
Maintain a central record of bonus and commission schemes
Support the annual salary review process and interim reviews
Confirm all salary, benefits and salary sacrifice benefits in writing
Support the administration of annual renewal of benefit schemes
Support the communication of Choices to employees
Manage the employee repayment schedule of Choices
Advise benefit broker of new starters/leavers for benefit schemes
Update benefit broker of any personal detail changes
Maintain an up to date knowledge of all benefit schemes
Calculation of Benefit Scheme data for P11ds
Support the pension auto and re-enrollment
Undertake the pension auto enrollment on a monthly basis
Maintain an up to date knowledge of the pension scheme
Liaise with the Pension Provider and Pension Consultants
Absence Management
Ensure absences are recorded and authorised including on behalf of managers if required
Monitor sickness absence levels in respect of expiring paid sick leave or unpaid leave
Monitor and manage maternity, paternity and parental leave absence in relation to compliance with eligibility and payroll
Apply the Bradford Factor triggers to salary increases and bonuses

HR Information Systems:
Maintain HR information systems and user profiles ensuring audit compliance:
Absence Management
HR Databases and LMS
Support the maintenance of Access Control
Issue Access Cards
Deactivate Access Cards
Produce reports from the Access Control software as required

Qualifications and required experience:
Qualification in Payroll Processing e.g. CPP
At least 2 years' experience in a similar role
Experience with HRIS
Educated to A level standard or equivalent
Good level of verbal and written English
Very good numerical and analytical skills

Skills, qualities and attributes:
Ability to exercise effective judgment and sensitivity to changing needs and situations
Excellent interpersonal skills
Efficiency and excellent organisational skills
Ability to deal calmly with challenging situations
Polite, respectful and courteous manner regardless of the situation
Ability to work calmly under pressure
Ability to work under own initiative
Ability to balance conflicting demands
The ability to work accurately with attention to detail
Ability to establish and maintain healthy working relationships with employees and managers
Ability to research new techniques, methods, and procedures

Technical skills
Knowledge of Payroll and HMRC regulations
Understanding of employment legislation
Intermediate MS Excel
Intermediate MS Word
Use of MS PowerPoint
Use of SharePoint although training can be provided
Understanding of HR policies, procedures and processes

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