Project Administrator, Murray Lodge, Coventry
Langley House Trust has an opportunity for a Project Administrator to join our team based in Coventry on a part time, permanent basis (working minimum of 25 hours per week, some of which may be unsocial.). We are offering the successful candidate a competitive salary of £ 12, 302 per annum pro rata.
Langley House Trust is an innovative Christian charity that provides specialist housing, programmes and support services in the community for offenders seeking to live crime-free lives. Since 1958 we have earned an enviable reputation for reducing reoffending with proven results.
Regardless of a person's history, our passion is to change every life for the better, working with people of all faiths and none.
Langley House Trust is a national Christian charity specialising in providing at-risk marginalised groups (including those leaving prison) with accommodation, support and rehabilitation in a supportive Christian environment.
As the Project Administrator you will implement the efficient running of the Project Office and assist Managers and other staff using appropriate office equipment and computerised systems and others as directed by undertaking a range of administrative tasks in keeping with the policies and procedures of the Trust.
Responsibilities of our Project Administrator include:
- Manage the efficient running of the project office using appropriate office equipment and computerised systems and to act as a focal point for enquiries, answering the telephone and greeting visitors and to respond to requests for information in keeping with the Trust Policy on confidentiality
- Provide secretarial and administrative support to the project
- Input accurate and timely information into the Trust housing management system and to produce reports as required.
- Prepare invoices, record payments and expenditure, bank income and manage the project petty cash budget within Trust Policy.
- Assist with arranging supervision of staff where appropriate and to supervise Administrative Bank Staff and students based in the office
- Assist in the management of the referral process within the project to achieve agreed occupancy levels.
- Process all incoming and outgoing mail, including emails and faxes and to type letters, reports, minutes and other documentation as required
- Manage the office diary
- Assist with organising accommodation and travel for staff who work from the office and others as required and to arrange, as directed, accommodation and rooms for conferences, training events or meetings and ensure that delegates, trainers and others receive appropriate and timely documentation.
- Manage the office petty cash float, postage and stationary budgets and the purchasing of other items as necessary.
- Ensure that all maintenance issues that relate to the office are appropriately reported and that remedial action is taken as necessary.
- Take an active part in team meetings, ensuring that the team is fully briefed in relation to risk factors, changes in service user behaviour and de-briefed following any incident.
To become our Project Administrator you must have the following:
- Good standard of literacy & numeracy skills
- Information Technology literate, including word-processing, email and database skills
- Demonstrable administration experience
- Relates well to people of any background
- Be able to work in a challenging and demanding environment
- Able to deal discreetly with delicate matters
- Good listening and speaking skills
- Fully supportive of equal opportunities for all
- Able to use initiative and work to deadlines
- Flexible attitude to rapid changes in task
If you are in harmony with the Christian ethos of our organisation and wish to join our team as our Project Administrator please click 'Apply' now!
Closing Date: 12/03/2018
Please note that a satisfactory Enhanced DBS check is required for all appointments within the Trust and that job offers will be subject to the Trust receiving satisfactory evidence of the successful applicant's right to work in the UK.
This job was originally posted as www.jobsite.co.uk/job/960141187